TENDER PROCESS

What is the tender process?

For some companies, tendering can cause all sorts of headaches. If you are not familiar with the process it can seem daunting, complicated and slightly overwhelming.

Phase 1 Initiate

How does it work?

We assist you in creating a suitable document to obtain comparative offers and supplier responses by way of a transparent tender.

We help you to analyse the responses. Thereafter to negotiate and secure the ideal system and supplier profile matched to the defined criteria. Each client has different criteria as to the extent and detail required.

Typically Phase 1 includes a pre-qualification of selected suppliers Phase 2 being a more detailed specification or RFP (Request For Proposal) This may also contain a detailed BOM (Bill of Quantities) and Supplier Profile, Warranty, Contract etc.

Phase 2 Tender Process

Phase 3 Supplier Evaluation

How does it work?

The main objective of the supplier selection process is to evaluate the supplier price, specifications and motivation. Suppliers should motivate their price offer by describing the product/service to be supplied and the experience of the supplier who will perform the service. Our role is to reduce purchase risk, maximize overall value to the purchaser, and develop closeness and long-term relationships between the client and the chosen supplier for a long standing relationship.

This phase will also include supplier site visits and obtaining suitable references.

Phase 4 Contract Negotiation

The contract negotiation is the process of coming to an agreement on a set of legally binding terms of the delivery against milestones and the ongoing expected deliverables The final contract terms are to minimize financial, legal and operation. The contract should cover both the upfront installation and the ongoing performance over a period of time.

A successful contract should benefit both parties in the following way:-

both organisations understand their contract rights and obligations and adhere to them
the expected business benefits, both financial and operational, are being realised
internal stakeholders are satisfied with the deal
a performance monitoring process exists, and it’s efficient and fit for purpose
the supplier is responsive and committed to resolving issues

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505 De Waal House
172 Victoria Road
Woodstock
Cape Town

Get To Know Us

Office: 021 447 2585

Call Us: 083 777 5206

Email: eric@pvconsult.co.za

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